Privacy policy

Datamain Privacy Policy


KoolSuite is propery of:

Datamain d.i.
P.I. IT03373430135
Via Monte Santo 40 Cernobbio 22012 Italy

Datamain takes your privacy and the protection of your personal data seriously and also acts in accordance with the EU General Data Protection Regulation (GDPR).

This Privacy Policy explains how personal information is collected, used, stored and disclosed by the Datamain when you use this website. Our website is operated by Datamain in the Germany, By visiting or using the KoolSuite website, you are consenting to us gathering and processing information about you in accordance with this Policy.

What information does Datamain collect, and for what purpose?

We collects the basic personal data that you provide to us, either as a visitor to our website, a subscriber to our e-newsletter and forum. In addition, via website analytical tools like Google Analytics, Datamain may collect basic computer and connection information as detailed below.

Datamain does not share, rent or sell your information with any third party, except as specified below.


Cookies and Other Tracking Technologies:

When anyone interacts with our website, certain information about your use of our site is automatically collected. This information includes computer and connection information, such as statistics on your page views, traffic to and from our website, referral URL, ad data, your IP address, and device identifiers. This information also may include how you search for our site, the websites you click on from our website, and your browsing activities across other websites. Much of this information is collected through cookies, web beacons, and other tracking technologies, as well as through your web browser or device. You can read our cookies policy. The tracking technologies employed when you use our Site may be first-party or third-party.

The third-party website analytics tools that collect automated information about visitor traffic on our Site include Google Analytics. Google Analytics is a web analytics service provided by Google, Inc., on our Site. Google Analytics uses cookies or other tracking technologies to help us analyze how users interact with and use the site, compile reports on the site’s activity, and provide other services related to the site’s activity and usage. The technologies used by Google may collect information such as your IP address, time of visit, whether you are a return visitor, and any referring website. The information generated by Google Analytics will be transmitted to and stored by Google and will be subject to Google’s privacy policies.

Your browser or device may include “Do Not Track” functionality.


For subscribers to the KoolSuite e-newsletter or forums, we need to collect basic personal data (such as your email address, first and last name) to provide you with communications about our activities. You must opt-in to our different communications channels, and have the right to subscribe, unsubscribe or update your subscription preferences at any time.


Datamain does not process or store credit card information. The KoolSuite payment page portal is automatically connected to a third party online payment platform, Stripe, which processes the interaction information and only sends us confirmation of payment.

For PKI compliance, the payment data is never located on the KoolSuite website. The KoolSuite portal uses SSL encryption to ensure your data is always safe when transmitting to Stripe.

Datamain does store the names, addresses, and phone numbers of customers in our proprietary contact database in order to keep track of financial information for audit purposes, and to generate acknowledgments and payment receipts regarding tax deductibility in compliance with IRS regulations.

A note about third party service providers

Datamain makes use of third party service providers for our e-newsletters, social media communications, and donation/payment portal. By consenting to use our donation/payment portal, or to receive communications through our third party service providers, you are subject to their individual privacy policies, and the Datamain does not take any responsibility for how such third parties may use any personal data they collect. You can view the Privacy Policies of our third party service providers below:

Mail Chimp Privacy Policy
Facebook Data Policy
Twitter Privacy Policy
Instagram Privacy Policy
Stripe’s Privacy Policy

Data Storage and Location

We store your data with appropriate technical and organizational measures to prevent the loss, misuse, or alteration of your personal information. However, no data transmitted over the Internet can be guaranteed to be 100% secure, and WE DO NOT REPRESENT OR GUARANTEE THE SECURITY OF PERSONAL INFORMATION OR OTHER INFORMATION IN ANY FORM. Similarly, we disclaim liability for personal information submitted through our Site. You provide us with this data at your own risk. Our databases are located in the Germany. not have the same data protection laws as the EU and other regions. By providing your data you consent to: (i) the use of your personal data for the uses identified above in accordance with the Privacy Policy; (ii) the transfer of your personal data to the EU as indicated above; and (iii) the application of US laws to the collection, use and disclosure of your personal information.

Users in the European Economic Area (EEA) and GDPR

The General Data Protection Regulation (“GDPR”) is a European Regulation concerning the protection of natural persons in regards to the processing of personal data. Therefore, if you are located within the EEA or if your personal data is collected or processed in connection with Foundation’s activities within the EEA, the following information applies:

Date Controller: Data Controller, in accordance with the Reg. (UE) 2016/679, is a natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. For the purposes of this Privacy Policy, the Data Controller is Datamain:

via Monte Santo 40,
22012 Cernobbio (CO) Italy

Purposes of processing and legal basis for processing: As explained above, we process personal data in various ways depending upon your interaction with Datamain  (see the paragraph “What information does Datamain collect, and for what purpose?”). We process personal data for the purposes indicated above on the following legal bases: (1) with your consent; (2) as necessary for compliance with a legal obligation to which Datamain is subject; and (3) as necessary for our legitimate interests in providing the Services where those interests do not override your fundamental rights and freedom related to data privacy.

Obligatory or voluntary nature of providing the requested data: The provision of your personal data is voluntary, but any refusal to provide such data shall carry with it the impossibility to process the information.

Recipients of Personal Data: We may share your basic personal data with our employees and/or affiliates as well as our outsourced service providers we collaborate with. If you submit photographs, comments, reports or other information to the forums or “Testimonial” webpage, such submission may be made publicly available to anyone who visits those areas of our site.

Data Retention: We retain your personal data for as long as is necessary in order to fulfill our Mission and in accordance with applicable law.

Individual Rights: If you are located within the EEA, you are entitled to the following rights pursuant to articles 15 to 22 of the General Data Protection Regulation. Please note: In order to verify your identity, we may require you to provide us with personal information prior to accessing any records containing information about you.

  • The right to access. You have the right to obtain information about our processing of personal data and a copy of your personal data that we store.
  • The right to rectify your data. You have the right to request that we update your personal data if it is inaccurate or incomplete.
  • The right to request data erasure. You have the right to have your data erased from our Services if the data is no longer necessary for the purpose for which it was collected, you withdraw consent and no other legal basis for processing exists, or you believe your fundamental rights to data privacy and protection outweigh our legitimate interest in continuing the processing.
  • The right to restrict or object to our processing. You have the right to restrict or object to our processing if we are processing your data based on legitimate interests or the performance of a task in the public interest as an exercise of official authority (including profiling); using your data for direct marketing (including profiling); or processing your data for purposes of scientific or historical research and statistics.
  • The right to withdraw consent: You have the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal when the processing is based on consent.
  • The right to lodge a complaint. You have the right to lodge a complaint about our data collection and processing actions with your data protection authority.

How you can contact us?

If you have any questions regarding this Privacy Policy or if at any point you believe the personal data Datamain captures about you is incorrect, you can contact Datamain to request that the information be amended or deleted. If you wish to raise a complaint about the way Datamain has handled your personal data, you can contact us at:

Updating privacy policy

Datamain reserves the right to modify this Privacy Policy. If we make material changes to it, we will provide you with the opportunity to review the changes before they become effective. Otherwise, we would recommend that you periodically review this Privacy Policy to be aware of any other revisions. If you object to any changes, you may opt-out of the KoolSuite’s communications.